Who it's for / Dental and private clinics
Registrations, indemnity and supplier invoices, tracked per clinician.
Every clinician has their own registration and indemnity, and the practice has its own regulator, equipment and suppliers. KeyFile files the business paperwork and reminds you of each renewal. It is set to leave patient records alone.
What it finds in your inboxes
Across every Gmail and Outlook account you connect, including attachments inside long reply chains. Each one is named the same clear way: date, type, supplier, detail.
- GDC and GMC registration receipts
- Indemnity certificates
- CQC correspondence
- X ray and equipment servicing
- Laboratory and supplier invoices
- Clinical waste notes
- Insurance schedules
- Rent and service charges
What it reminds you about
Dates come from the documents themselves and land in your calendar or Todoist well before they are due.
- GDC annual retention
- One renewal per clinician, every year.
- Indemnity
- Every clinician's cover, with renewal dates.
- Doctors' revalidation
- Usually every five years, with an annual appraisal.
- Equipment servicing
- X ray and other equipment on its service schedule.
Filed the same way, every time
One structure for every business, site or property you run, in your own Google Drive or OneDrive, or in KeyFile's encrypted vault. When KeyFile is not sure where something belongs, it asks once and remembers the answer.
- Never sends or deletes mail
- Asks instead of guessing
- Every move can be undone
- Your existing Drive can be rebuilt too
- Example Dental Practice
- Registrations
- 2026-10-01 GDC Retention Receipt, Dr A. Shah.pdf
- Suppliers / 2026-27
- 2026-09-22 Invoice, Dental Laboratory, September.pdf
See it work in 80 seconds
A gym, a café, a plumber and a landlord. One way of finding, filing and remembering their paperwork.
What your accountant sees
- Practice costs by tax year, every row a link
- Missing receipts matched against the bank
- Registration and indemnity costs per clinician
- No patient records, ever
Clinics join after the pilot, once our data protection impact assessment for health settings is complete.
Free during the pilot
KeyFile is running a six month pilot with accountancy firms and their clients. Tell us about your business and we will set it up with you on a short call.