Who it's for / Hair and beauty
Licences, insurance and product invoices, filed in one place.
Product orders, treatment insurance, licences and equipment finance all arrive by email. KeyFile files every one with a clear name, keeps the salon's records together for your accountant, and reminds you before a licence or policy is due.
What it finds in your inboxes
Across every Gmail and Outlook account you connect, including attachments inside long reply chains. Each one is named the same clear way: date, type, supplier, detail.
- Product and stock invoices
- Treatment insurance
- Special treatment licences
- Equipment finance and leases
- Booking software invoices
- Product safety data sheets
- Music licence
- Rent and service charges
What it reminds you about
Dates come from the documents themselves and land in your calendar or Todoist well before they are due.
- Special treatment licence
- In London these last 12 months, with renewal due at least six weeks before expiry.
- Insurance
- Treatment cover and public liability renewals.
- Employers' liability
- Compulsory once you employ staff.
- Music licence
- Renews every year.
Filed the same way, every time
One structure for every business, site or property you run, in your own Google Drive or OneDrive, or in KeyFile's encrypted vault. When KeyFile is not sure where something belongs, it asks once and remembers the answer.
- Never sends or deletes mail
- Asks instead of guessing
- Every move can be undone
- Your existing Drive can be rebuilt too
- Studio Salon
- Licences / 2026-09-01 Special Treatment Licence, renews 2027-09-01.pdf
- Stock / 2026-27
- 2026-09-18 Invoice, Salon Wholesale, colour and care.pdf
See it work in 80 seconds
A gym, a café, a plumber and a landlord. One way of finding, filing and remembering their paperwork.
What your accountant sees
- Stock and overheads by tax year, every row a link
- Missing receipts matched against the bank
- Renewal costs visible in advance
- Records ready for Making Tax Digital
Free during the pilot
KeyFile is running a six month pilot with accountancy firms and their clients. Tell us about your business and we will set it up with you on a short call.