Who it's for / Landlords
Every certificate, bill and receipt, filed by property.
Rents, repairs, mortgage statements and safety certificates arrive across several inboxes and often several owners. KeyFile works out which owner and property each one belongs to, files it with a clear name, and reminds you before anything expires.
What it finds in your inboxes
Across every Gmail and Outlook account you connect, including attachments inside long reply chains. Each one is named the same clear way: date, type, supplier, detail.
- Gas safety records
- EICRs and EPCs
- Repair invoices and receipts
- Letting agent statements
- Mortgage statements
- Landlord insurance
- Deposit protection certificates
- Licence documents
What it reminds you about
Dates come from the documents themselves and land in your calendar or Todoist well before they are due.
- Gas safety
- A check every year on each appliance and flue, with a copy to tenants.
- Electrical safety
- Inspection and testing at least every five years.
- EPC
- With the minimum rating set to rise to C by October 2030.
- Licences and insurance
- HMO, additional and selective licences, and every policy renewal.
- Making Tax Digital
- Property income over £50,000 is in now, and over £30,000 from April 2027.
Filed the same way, every time
One structure for every business, site or property you run, in your own Google Drive or OneDrive, or in KeyFile's encrypted vault. When KeyFile is not sure where something belongs, it asks once and remembers the answer.
- Never sends or deletes mail
- Asks instead of guessing
- Every move can be undone
- Your existing Drive can be rebuilt too
- Airprop Ltd
- Flat 2
- 03 Repairs and Maintenance / 2026-09-14 Invoice, Mike's Plumbing, leaking tap.pdf
- 05 Compliance and Certificates / 2026-10-08 Gas Safety Certificate, Corgi Homeplan.pdf
- S. Patel, personal
- Woodstock
- 02 Finance / 2026-09-30 Mortgage Statement, Nationwide, Q3.pdf
See it work in 80 seconds
A gym, a café, a plumber and a landlord. One way of finding, filing and remembering their paperwork.
What your accountant sees
- A register per owner and tax year, every row a link
- Totals by HMRC property pages category
- Missing receipts matched against the bank
- Certificates and expiry dates across every property
Free during the pilot
KeyFile is running a six month pilot with accountancy firms and their clients. Tell us about your business and we will set it up with you on a short call.