Who it's for / Trades and construction
CIS statements, supplier invoices and tickets, filed while you work.
Merchant invoices, CIS statements from every contractor, van insurance and card renewals all land in your email between jobs. KeyFile finds them, files them under the right job and tax year, and reminds you before a card or registration runs out.
What it finds in your inboxes
Across every Gmail and Outlook account you connect, including attachments inside long reply chains. Each one is named the same clear way: date, type, supplier, detail.
- CIS payment and deduction statements
- Merchant and supplier invoices
- Van insurance and MOT
- Public liability insurance
- CSCS and trade cards
- Gas Safe, NICEIC or NAPIT documents
- Tool and plant hire
- Fuel and parking receipts
What it reminds you about
Dates come from the documents themselves and land in your calendar or Todoist well before they are due.
- CIS statements
- Contractors issue them monthly. Missing ones mean tax you cannot prove you paid.
- CSCS card
- Most cards last five years, with a test needed for renewal.
- Gas Safe registration
- Renews every year.
- Van insurance and MOT
- Every renewal, found from the documents themselves.
- Making Tax Digital
- Sole traders over £50,000 now, over £30,000 from April 2027 and over £20,000 from April 2028.
Filed the same way, every time
One structure for every business, site or property you run, in your own Google Drive or OneDrive, or in KeyFile's encrypted vault. When KeyFile is not sure where something belongs, it asks once and remembers the answer.
- Never sends or deletes mail
- Asks instead of guessing
- Every move can be undone
- Your existing Drive can be rebuilt too
- Okafor Plumbing
- 2026-27
- CIS / 2026-09-19 CIS Statement, Main Contractor Ltd, August.pdf
- Materials / 2026-09-02 Invoice, plumbing merchant, copper fittings.pdf
- Vehicle / 2026-08-14 Van Insurance Renewal, renews 2027-08-14.pdf
See it work in 80 seconds
A gym, a café, a plumber and a landlord. One way of finding, filing and remembering their paperwork.
What your accountant sees
- Every CIS statement in one place, so deductions are claimed in full
- Expenses by category and tax year, every row a link
- Missing receipts matched against the bank
- Records ready for Making Tax Digital quarterly updates
Free during the pilot
KeyFile is running a six month pilot with accountancy firms and their clients. Tell us about your business and we will set it up with you on a short call.