Who it's for / Freelancers and sole traders
Ready for Making Tax Digital without lifting a receipt.
Software subscriptions, travel, equipment and the invoices you send all live in your inbox. KeyFile finds them, files them by tax year and category, and keeps the records your accountant needs for each quarterly update.
What it finds in your inboxes
Across every Gmail and Outlook account you connect, including attachments inside long reply chains. Each one is named the same clear way: date, type, supplier, detail.
- Software and subscription invoices
- Travel and train tickets
- Equipment receipts
- Invoices you have sent
- Phone and broadband bills
- Professional indemnity insurance
- Co-working and desk hire
- Bank and card statements
What it keeps you ready for
Dates come from the documents themselves and land in your calendar or Todoist well before they are due.
- Making Tax Digital for Income Tax
- Over £50,000 from April 2026, over £30,000 from April 2027 and over £20,000 from April 2028.
- Quarterly updates
- Due by the 7th of the month after each quarter, with the records already filed.
- Self Assessment
- 31 January, with nothing left to find.
- Insurance renewals
- Professional indemnity and equipment cover.
Filed the same way, every time
One structure for every business, site or property you run, in your own Google Drive or OneDrive, or in KeyFile's encrypted vault. When KeyFile is not sure where something belongs, it asks once and remembers the answer.
- Never sends or deletes mail
- Asks instead of guessing
- Every move can be undone
- Your existing Drive can be rebuilt too
- A. Rivera, design
- 2026-27
- Software / 2026-09-01 Invoice, design software subscription.pdf
- Travel / 2026-09-17 Train Ticket, London to Leeds.pdf
- Sales / 2026-09-30 Invoice 0042, sent to client.pdf
See it work in 80 seconds
A gym, a café, a plumber and a landlord. One way of finding, filing and remembering their paperwork.
What your accountant sees
- Income and expenses by tax year, every row a link
- Missing receipts matched against the bank
- Records ready for each quarterly update
- Nothing to forward, nothing to photograph
Free during the pilot
KeyFile is running a six month pilot with accountancy firms and their clients. Tell us about your business and we will set it up with you on a short call.